Archidata Tools


Value-Added to Asset Management

The Portfolio Management tool enables good governance by promoting transparency of reliable data. It produces portfolio inventories in 2D and 3D. For financial reporting, this tool brings a standardized and continuous portfolio management inventory of spaces with accurate square footage.


  • Increases market value of portfolio
  • Shorter due diligence during real estate transactions
  • Produces secured and reliable data to promote good governance
  • Optimizes space management by reclaiming the building data
  • Reduces operational costs by providing a user interface compatible with existing systems (EDM, ERP and IWMS)
  • Transfers plans, documents and management data to potential buyers


A Single Window for All Tools and Data

The Building Dashboard tool visualizes in 2D and 3D each building by floor, unit, room and workstation. It allows navigation into each component of a portfolio in order to access up-to-date information. The information extracted from the plans include such items as areas and volume for units, common areas and rooms, equipment, and spec sheets.

Quick links of the dashboard can be configured according to the specific needs of each client and give easy access to all tools. The Archidata Solution is based on a single window approach for all building information.


  • Provides accurate information easily
  • Displays graphically the available information for each building
  • Accesses all the tools of the Archidata Solution from a single screen
  • Converts graphic information into management data and vice versa
  • Shares accurate information between management systems
  • Saves time and travel expenses


Visualize your spaces and equipment in 3D/4D

The Archidata Solution extracts data from AutoCAD drawings and Revit files to create a building database in 2D and 3D. The Archidataworld tool positions the 3D model of each building on a Geo3D platform in order to facilitate the navigation and visualization of a portfolio on a big territory.

To convert in 3D, Archidata created an AutoCAD 3D/IFC translator that produces IFC files by floor, building or complex. The data importation to a Geo3D platform enables the geospatial dynamic visualization of the earth and the 3D building models, adding a time element (4D).

Futhermore, Archidata World offers an interactive color-coded visualization, set according to different criteria like occupancy and usage of spaces.

The Archidata Solution also imports data from other systems like financial and asset management in order to better manage the spaces and their content in 3D.


  • Fast conversion of graphic information into Geo3D management data
  • Saves money on the conversion from 2D to 3D (no measuring cost)
  • Fast data visualization in 3D/4D
  • Fast update of the 3D data from AutoCAD drawings or Revit files
  • 3D/4D visualization of data imported from other systems: building automation, preventive maintenance, financial and asset management
  • Reduction of external consultant fees to produce Revit files (3D)
  • Interactive and user-friendly


Optimized and Ongoing Management of Surface Areas

The Space Management tool displays spaces of different types such as floors, rooms, administrative units and workstations. It produces drawings in either 2D or 3D and ensures accurate information by updating the data after each project or move. It also automatically manages and generates reports on square footage according to the client’s measurement standards.


  • Optimizes management and allocation of spaces
  • Communicates reliable information between systems
  • Reduces the need for licenses
  • Saves time in the preparation of surface area, occupancy and usage reports
  • Reduces cost to update alphanumerical maintenance and security systems
  • Raises the productivity of technical staff

BOMA OFFICE 80, 96, 2010, commercial, retail, residential CAN/CSA-Z317.11-02
EGA / CGA (Exterior Gross Area, Construction Gross Area) SILC / SILU
IPMS (International Property Management Standard)  


Inventories of Equipment for Better Asset Management

This Management tool indexes all equipment by room and building in 2D and 3D. It manages, displays and prints a list of equipment directly from the plans, without AutoCAD. The location of equipment is kept up-to-date and the access to the database is restricted according to the security level given to users.


This tool creates inventories of all equipment categories in accordance with the Uniformat II standard. Here’s an example of what our clients keep track of: asbestos, mechanical systems, fire prevention, electricity, telecom systems, floor and ceiling finishes.


  • Reduces maintenance costs
  • Minimizes peripheral databases and subsystems
  • Reduces the need for additional licenses and updates
  • Reduces cost to update existing alphanumerical systems such as for preventive management and asset management

BIM (Building Information Modeling)

Go from 2D to BIM

The BIM tool converts all plans, digital or not, into the IFC (BIM) standard for visualizing a building in 3D. It updates the CAD/IFC files at each step of a project and standardizes them in any format needed by professionals (Revit, NavisWorks, D-Profiler, etc.).


Steep learning curve Collaborative tool
2D 3D
Lines, arcs and text strings Objects and models
No relationships between drawings Standardized


  • Standardized database in IFC/3D for free flow of information between systems
  • Quickly produces an inventory of spaces in 3D for occupancy, rooms, workspaces and equipment
  • Less expensive than measuring in 3D
  • Geolocation of major construction projects or assets renovation in a 3D space with coordinates (2D, 3D and DMS)
  • Increases efficiency and communication between all the mechanical building systems by interrelating systems such as HVAC, electricity, systems automation, etc.
  • Saves time when managing and exchanging large BIM files
  • Simplifies database by modeling relations between equipment, systems and spaces
  • Starts new projects rapidly using a unique BIM canvas accessible to all participants


A Collaborative, Archiving and Classification Tool

This high performance tool classifies and allows the exchange of plans whether CAD or digitized. Plans can be classified by project, type of use, building or floor. Searching, consulting, visualizing, downloading, Publishing, annotating or printing plans are done from a centralized database. It gives access to professionals involved: architect, engineer, contractor, etc.


  • Saves time allocated to search and distribute plans
  • Accesses the most recent plan securely and rapidly
  • Decreases errors and saves time during construction
  • Reduces cost for printing and distribution of full drawing sets during project modifications


Once the plan room is complete, explore all the platform’s functions for generating building data and managing portfolios, according to three lines of activities: assets, buildings and projects.



The only tool to link documents to spaces

Documents in the Archidata Solution are classified by building and by project. Documents are linked to a specific space in the building or to some equipment in a room. Users have the option to search documents in the Plan Room or navigate in the Building Dashboard in order to locate technical documents, surface areas, reports, asset assessments, etc.


  • Documents are classified by project and linked to the building spatial structure
  • Remote access to all up-to-date building documents
  • Powerful search engine
  • Easy upload
  • User groups created according to specific projects or types of document
  • Usage of keywords to facilitate search
  • The client’s classification nomenclature can be replicated in the Archidata Solution


A Close Collaboration Management Tool

The Project Coordination tool sets up construction or renovation projects rapidly and efficiently. Virtual teams can be created at every step of a project, from design to construction. Modifications to drawings are archived and status of projects, finished or ongoing, can be assessed easily. This tool coordinates all types of construction projects, be it fast track or slow track.


  • Enhances communication, therefore reduces errors during planning and construction
  • Saves time by minimizing idleness during planning and construction
  • Reduces printing and distribution cost for plans and documents
  • Recovers information following employee turnover
  • Centralizes data for the operations team once the projects are over
  • Keeps a history of all construction projects


A centralized online approval registry

The Archidata Solution’s Online Approval Tool manages the plan and document approval process during all stages of a project. Managers create the projects and the files to be approved, submitters upload the files allowing approvers can then annotate, approve or reject the files.

Each action in the process is recorded by project and each folder owns an activity log.
The approval tool provides project managers with a dashboard of all projects subject by specialty approval and provides an overview of approvals.
The tool also alerts professionals and subcontractors of the timelines for approving drawings as well as new uploaded drawings ready to be submitted, approved, annotated or rejected.


  • Centralized registry of approvals
  • Powerful visualization: overview of approval status
  • Participant management: easy management of project members access
  • Improved workflow of construction project
  • Increased accountability of stakeholders
  • Approvers can be linked according to workflow


The Asset Tool to Better Plan Capital Projects

The Archidata Solution Asset Assessment Tool helps building owners to better plan capital projects and collect data in order to successfully manage the maintenance, renewal, replacement and compliance of their facilities.

Using an online survey to assess the condition of facilities and assets, the Asset Assessment Tool includes a diligent review of assets and a mosaic of photos to produce detailed reports. Equipment and assets are classified according to the Uniformat II standard.

From the data entered, the Asset Assessment Tool automatically generates a summary report of projects and budgets for top management and a detailed report for managers.
These reports include priorities and corrective actions to be undertaken, as well as cost estimates and recommendations.

The Asset Assessment Tool stands out particularly to locate the corrective actions to be executed related to the targeted spaces, inside the building. This powerful feature allows to group the jobs to be executed according to spaces or projects.


  • Corrective actions linked to spaces
  • Time and money saving for coordinating work
  • Assets expenditure data accessible on a single platform
  • Better planning of capital expenditures
  • Compliance with security standards and universal access



Ongoing Management of Vacant Spaces

In just one click, the Leasing Management tool creates a global image of vacant spaces for a building or an entire portfolio. It automatically generates and customizes technical specs sheets without the need of a third party. Specs sheets are available online to send to potential clients and are accessible from any mobile devices. This tool also produces occupancy simulations with lease expiry date for any given year.


  • Generates automatically specs sheets with corresponding plan
  • Saves time in tenant improvements
  • Allows fast searches in accordance with criteria such as region, city, building, space, expiry date and leasing option
  • Reduces lag time for leasing vacant spaces
  • Lowers the risk of square footage misevaluation for leasing


Archidata’s Building Dashboard enables emergency teams to navigate quickly into the building. It can also be linked easily to any other earth mapping platforms.

The Archidata Solution allows users to access and view emergency floor plans, security systems and equipment of any building from any computer in the world in seconds, enabling a better preparation for, and a faster reaction to, any situation.

Hence, a response team would know how to access a building or room, know who occupies the room, and be able to view the equipment inside it (e.g., security, fire prevention, electrical, HVAC, mechanical).

Furthermore, the Archidata Solution has a very powerful search engine – a sort of “Google for the Building” – to locate rooms, workstations, employees, equipment and vertical voids.

Immediate access to the right building plan can save lives !

The Archidata Solution ensures that emergency teams and first responders have access remotely to the plans and that they are archived in an area outside the building itself.


  • Reduces critical emergency response time
  • Enhances existing emergency management systems such as computer aided dispatch systems
  • Promotes best practices and governance by adopting standardized plan management system for critical infrastructure portfolio
  • Improves multi-agency emergency management, decision-making and collaboration


As a particular case of Space and Equipment Management, the Asbestos Inventory tool shows areas affected by asbestos by floor and by room, in 2D and 3D. The information is kept up to date in a database that is used as a centralized document. Access to the database is tiered according to the security level given to users.


  • Identifies areas and location of asbestos with sample colored tags on floor plans
  • Accesses photographs, sample reports, etc. through clickable links
  • Informs all stakeholders on asbestos inventory according to provincial regulations
Archidata Inc.
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